Privacy Policy
Effective date: 01 January 2025 — Last updated: 01 January 2025
1. Who we are
We are Sage Field Studio Photography (“Sage Field Studio”, “we”, “us”, “our”), a photography studio based in the United Kingdom.
Registered office: 4 Powell Causeway, Joanneton TN34 9GL, United Kingdom
Company Reg No: 01210645 — Email: hello@Sage Field Studio.com — Tel: +44 9914 582732
2. Scope
This Privacy Policy explains how we collect, use, share, and protect personal data when you visit our website or interact with us (e.g., via our contact form, email, or phone). It also describes your privacy rights under UK GDPR and, where applicable, the EU GDPR.
3. Data we collect
- Contact data: name, email, phone number, organisation, and any other details you provide in messages or forms.
- Booking and project data: dates, locations, preferences, shot lists, and related correspondence.
- Payment records: invoice amounts, status and identifiers processed via our payment partners. We do not store card details on our servers.
- Usage data: pages viewed, device/browser information, approximate location, referrer, and interactions (via analytics cookies if you consent).
- Cookies and similar technologies as described in the “Cookies” section below.
4. Sources of data
- Directly from you: when you submit our contact form, email us, call us, or provide details during a booking.
- Automatically: via cookies/analytics when you browse our site (only if you consent to non-essential cookies).
- Third parties: social networks or partners may provide us your public profile or referral information when you interact with our pages or ads.
5. Purposes and legal bases
- Provide and deliver services, manage bookings, respond to enquiries (performance of a contract or pre-contractual steps).
- Invoicing, accounting, record-keeping (legal obligation and legitimate interests).
- Site operation, security, and debugging (legitimate interests).
- Analytics and performance measurement to improve our content (consent for analytics cookies).
- Marketing with your consent or, where permitted, our legitimate interests (you can opt out anytime).
6. Cookies and similar technologies
We use essential cookies to make the site work and optional analytics cookies to understand performance. Our cookie banner lets you Accept all, Decline, or Customize preferences. You can revisit your choice at any time via the cookie preferences modal.
7. Analytics and advertising
Google Analytics. If you opt into analytics, we load Google Analytics to collect aggregated usage metrics. Data may be transferred outside the UK/EEA subject to Google’s safeguards. See Google’s privacy policy for details.
Facebook Pixel. If analytics are allowed, we may use Facebook Pixel to measure page views and the performance of our content. This may allow Meta to link your visit to your Facebook account if you are logged in.
You can withdraw consent at any time via the cookie preferences modal. We will stop further analytics collection from that point forward.
8. Sharing your data
- Service providers that help us operate our website, deliver projects, process payments, or provide analytics (bound by data protection terms).
- Authorities, regulators, or legal counsel where required by law or to protect our rights.
- Business transfers in the event of a reorganisation, merger, or acquisition (subject to safeguards).
We do not sell personal data.
9. International transfers
When we transfer personal data outside the UK/EEA, we implement appropriate safeguards (e.g., Standard Contractual Clauses) and technical/organisational measures to protect it.
10. Data retention
We keep personal data only as long as necessary for the purposes set out above and to meet legal, accounting, or reporting requirements. Typical retention periods:
- Enquiries not resulting in bookings: up to 12 months.
- Project and invoice records: up to 6–7 years to satisfy accounting laws.
- Analytics data: per provider defaults, or until you withdraw consent.
11. Your rights
Subject to local law, you may have the right to request access, rectification, erasure, restriction, portability, and to object to certain processing. Where processing is based on consent, you may withdraw it at any time.
You can also lodge a complaint with the UK Information Commissioner’s Office (ICO) or your local authority.
12. Security
We use reasonable technical and organisational measures to protect personal data, including access controls, encryption in transit, and least-privilege practices. No system is 100% secure; please contact us immediately if you suspect unauthorised access.
13. Children
Our site is not directed to children. If you believe we have collected personal data from a child without proper consent, contact us and we will take appropriate steps.
14. Changes to this Policy
We may update this Policy from time to time. The “Effective date” above shows when it was last revised. Material changes will be communicated on this page.
15. Contact
For privacy questions or to exercise your rights, contact:
Sage Field Studio Photography, 4 Powell Causeway, Joanneton TN34 9GL, UK — hello@Sage Field Studio.com — +44 9914 582732